Candidate Privacy Notice

1. Data Controller

The controller responsible for processing your personal data is:

RecruiTrain GmbH
Markt 9
04109 Leipzig
Germany

Phone: +49 172 631 9598
Email: info@recruitrain.de
Website: https://recruitrain.de

Represented by the Managing Director: Ramyatha Battula

2. Purpose of Processing

RecruiTrain supports candidates in finding employment opportunities in Germany.

We process personal data for the following purposes:

• Reviewing applications
• Assessing qualifications
• Presenting candidates to suitable employers
• Coordinating interviews and selection processes
• Facilitating employment opportunities
• Supporting registration, recognition, licensing, and onboarding procedures where applicable

3. What Data Do We Process?

Depending on the recruitment process, we may process:

Personal Information

• Full name
• Date of birth
• Nationality
• Address
• Telephone number
• Email address

Application Documents

• Curriculum vitae (CV)
• Cover letter
• Applicant photograph
• References
• Employment certificates

Educational and Professional Qualifications

• School and university qualifications
• Language certificates
• Professional qualifications
• Professional registrations
• Professional licenses
• Continuing education certificates

Additional Documents

• Identification documents
• Passport copies (where required)
• Documents related to visa, recognition, licensing, or employment procedures
• Other information voluntarily provided by the applicant

4. Legal Basis

Processing is based on:

• Article 6(1)(b) GDPR — Pre-contractual measures
• Article 6(1)(a) GDPR — Consent
• Article 6(1)(f) GDPR — Legitimate interest in recruitment

Where special categories of personal data are processed, this will occur only where legally permitted or where explicit consent has been provided.

5. Sharing of Applicant Data

Applicant data may be shared with:

• Potential employers
• Clinics and hospitals
• Dental and healthcare organizations
• Educational institutions
• Training providers
• Other organizations directly involved in the recruitment process

Data will only be shared where necessary for recruitment and placement purposes.

6. International Recruitment

As RecruiTrain recruits international candidates for employment opportunities in Germany, personal data may be processed in connection with international recruitment and employment procedures.

All processing activities are carried out in accordance with applicable data protection laws.

7. Retention of Data

Personal data will be retained only for as long as necessary to conduct the recruitment and placement process.

Unless a legal retention obligation or explicit consent exists, applicant data will be deleted after completion of the relevant recruitment process.

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, disclosure, or alteration.

9. Your Rights

You have the right to:

• Access your data
• Correct inaccurate information
• Request deletion
• Restrict processing
• Data portability
• Object to processing
• Withdraw consent at any time

To exercise your rights, please contact us at info@recruitrain.de.

10. Right to Lodge a Complaint

You have the right to lodge a complaint with a competent data protection authority if you believe your personal data is being processed unlawfully.